At inception of the MGMH in 2008, its Charter guided the work of the MGMH. Due to being outdated, in 2018 the Charter was replaced by the MGMH Terms of Reference.

 

Terms of Reference

 

  • Structure of the MGMH

The MGMH is an informal international virtual network consisting of a membership of individuals and organisations who have a vested interest in global mental health.

The MGMH as an informal structure and not a registered entity, it does not have a bank account, budget or assets. The Secretariat plays the role of accommodating the MGMH within their organisation’s financial system in which any funds towards the MGMH’s activities can be managed.

The MGMH operates merely through volunteerism and are managed by an appointed Principal Coordinator, a Secretariat (an organisation involved in mental health where the MGMH is based) and International Advisory Board of professionals and experts by experience (mental health care users/ persons with lived experience).

The MGMH has a proud history of user leadership in the Principal Coordinator’s position, and aims to maintain this tradition.

Volunteers who are members of the MGMH get involved in activities and assist with some of the tasks that are assigned by the Principal Coordinator to help manage the MGMH.

 

  • Link between the Principal Coordinator and Secretariat

The Principal Coordinator is the “face” of the MGMH and leads and coordinates the activities of the MGMH, whereas the Secretariat plays a supporting role that provides the infrastructure and resources for the Principal Coordinator to effectively and efficiently execute the activities of the MGMH and that aims to achieve its objectives and goals.

The Secretariat could provide the following type of support and resources to the Principal Coordinator:

  • Office/ work space
  • Communications (access to computer/ laptop, internet, telephone)
  • Support staff/ volunteers to assist with e.g. social media management, website moderating and updating, sourcing newsletter content, responding to emails
  • Sourcing funding and manage finances
  • Assist with logics of local and international representation/ public engagement
  • Promotion of the MGMH work and activities, and recruit members/ partnerships
  • Strategic guidance and support to enhance the growth of the MGMH

 

  • Finances of the MGMH

As noted above, the MGMH does not have a bank account, budget or assets, therefore any finances, payments for activities and hosting expenses of the biennial Summits are processed through the Secretariat.

The Secretariat, with the support of the International Advisory Board, is responsible for raising funds towards the activities of the MGMH, and with the understanding that the hosting organisation (Secretariat) is not responsible for subsidising the activities of the MGMH.

The financing of the biennial Summits is acquired through sponsorship sourced by the Secretariat and International Advisory Board, and need to break even in terms of funding income versus expenses of the Summit.

The Secretariat handing over to a new hosting organisation, may not hand over any debt incurred by the MGMH as of the end of its term in office – all debts must be settled by the time of handing over.

 

  • Membership

Members are recruited via an online application process on the MGMH website. Member applications are approved manually by the Principal Coordinator/ volunteers. Approved members receive login access to the MGMH website which enables them to upload, share and engage with evidence-based information, innovations, best practice and news updates in the field of mental health and human rights. Members are then also able to promote events related to global mental health and human rights on the website which encourages further engagement at in-person platforms.

The only criteria for individual membership eligibility is that members can be any person with a vested interest in global mental health, whether by profession, experience or relation.

Membership will be declined or revoked if the member promotes or shares any unrelated or deliberate incorrect information or promotes pharmacological products on any of the MGMH online platforms.

Institutions/ organisations working in the field of mental health and human rights are eligible to apply for organisational membership via the online application process as with individual membership. Becoming a member organisation means that the member organisation supports and agrees with the fundamental principles (scientific evidence and human rights) of the MGMH and see themselves as partners in achieving the objectives of the MGMH.

Any illegitimate entities or so-called companies that promote or sell products (e.g. pharmacological products online) or services that are not considered reputable or evidence-based will be denied membership.

 

  • Principal Coordinator

The Principal Coordinator is appointed by the International Advisory Board and serves a 3-year term in office, starting on 1st January and ending on 31st December of a year.

 

Profile of the Principal Coordinator is:

  • Support and agree with the MGMH principles and objectives
  • Preferably a mental health care user/ person with lived experience
  • Fluent in the English language
  • Involved in mental health and/or advocacy work at country and/or international level
  • Experienced in public engagements and participation platforms at country and/or international level
  • Familiar with mental health structures at country and/or international level
  • Passionate and dedicated to the cause of global mental health and improving the quality of life of all mental health care users/ persons with lived experience
  • Wholeheartedly championing the MGMH within and outside of work areas

 

The process of appointing a new Principal Coordinator involves:

  • The Principal Coordinator submits a joint application with the supporting organisation (Secretariat candidate)
  • The Principal Coordinator at the time will place a call for applications for the position for the new Principal Coordinator through online platforms at least 9 months prior the her/his term in office ends
  • Interested individuals who comply with the criteria may apply by submitting the following documents to the Principal Coordinator (admin@globalmentalhealth.org) in support of their application:
  • Curriculum Vitae/ Resume
  • Brief biography (350 words)
  • Photograph
  • Motivation letter explaining how the person’s skills/ experience are suited
  • Reference letter/ letter of support from e.g. colleague, mentor, lecturer, organisation
  • Any supporting documents/ links to articles, website, social media, etc
  • The Principal Coordinator at the time will screen the applications to ensure that they comply with the set criteria, draft a list of the applicants who qualify along with a short commentary or motivation for each – the Principal Coordinator will then send all the accepted applications to the International Advisory Board for consideration
  • The International Advisory Board then decides on the best suited candidate through means of selection, and advise the Principal Coordinator on who the selected candidate is
  • The Principal Coordinator issue a letter of appointment to the selected candidate and prepare for handover
  • The current and new Principal Coordinators schedule 2 weekly conference calls to facilitate the transition to the new Secretariat (providing all online platform login details, documents, etc)
  • The appointment of the new Principal Coordinator is officially announced on the 1st of December, a month before the new Principal Coordinator officially takes over (1st January)
  • As part of the public announcement, the new Principal Coordinator will submit their vision for the MGMH during their term in office

 

The role of the Principal Coordinator:

  • Is the “face” of the MGMH
  • Represent the MGMH at local and international platforms
  • Ensure that the MGMH and Lived Experience perspectives are expressed during engagement events/ opportunities
  • Promote the MGMH in any means possible and where opportunities arise
  • Build stakeholder partnerships
  • Manage and update the MGMH website
  • Source content for the development/ design the MGMH monthly newsletter via email marketing software
  • Add evidence-based resources to the website
  • Manage social media platforms (Facebook and Twitter)
  • Respond to email enquiries
  • Organise and host the biennial Global Mental Health Summit, including raising funds towards the Summit
  • Appoint a scientific committee to help develop the biennial Global Mental Health Summit agenda
  • Produce a report on the outcome of the Global Mental Health Summit
  • Recruit membership
  • Manually approve/ decline membership applications
  • Source funding towards the website hosting and technical assistance, newsletter marketing software fees, and the biennial Global Mental Health Summit
  • Provide the International Advisory Board with quarterly updates on the MGMH
  • Convene at least 2 virtual meetings with the International Advisory Board (of which one could be in-person where or when the opportunity arises)

 

  • The Secretariat

The Secretariat’s role is to provide support to the Principal Coordinator and provide an infrastructure in which the MGMH can operate, including the provision of accepting donations or funds on behalf of the MGMH towards its activities and to facilitate payments to service providers.

It is key that the Principal Coordinator leads and drives the activities of the MGMH and that the Secretariat is there to support the Principal Coordinator and provide the necessary resources for the Principal Coordinator to be able to execute the activities of the MGMH.

For convenience, efficiency and cost-effectiveness, it is recommended that the Secretariat is located in the same country or location as the Principal Coordinator.

 

The Secretariat is appointed through either of the following processes:

  • Selected by the Principal Coordinator in which the proposed Secretariat must submit a bid/ application to host the MGMH Secretariat;
  • An organisation/ institution submits a bid/ application to host the MGMH Secretariat and/or propose a candidate for the Principal Coordinator’s position.

Either way, a joint application is submitted by both candidates for the role of Principal Coordinator and Secretariat.

The bid/ application submission should declare the organisation/ institution’s interest and capacity to host the MGMH Secretariat – by completing the “MGMH Application Form Secretariat” form.

The Secretariat’s function is to support and provide an infrastructure in which the MGMH will be based for a 3-year term, coinciding with the Principal Coordinator’s term in office.

 

  • The International Advisory Board

 

The International Advisory Board is appointed by the Principal Coordinator and are individuals with expertise (both or either by profession or lived experience) in global mental health or specific specialities in the field.

 

The membership of the International Advisory Board commits to:

  • Attending all scheduled meetings (online or in-person), and if necessary, nominate a proxy
  • Wholeheartedly championing the MGMH within and outside of work areas
  • Sharing all communications and information across the MGMH International Advisory Board members and the Principal Coordinator/ Secretariat
  • Making timely decisions and taking action so as to not hold up the activities of the MGMH
  • Notifying members of the MGMH International Advisory Board and the Principal Coordinator/ Secretariat, as soon as practical, if any matter arises which may be deemed to affect the development of the MGMH

 

Members of the International Advisory Board will expect:

  • That each member will be provided with complete, accurate and meaningful information in a timely manner
  • To be given reasonable time to make key decisions
  • To be alerted to potential risks and issues that could impact the MGMH and its activities, as they arise
  • Open and honest discussions, without resort to any misleading assertions
  • Ongoing ‘health checks’ to verify the overall status and ‘health’ of the MGMH

 

Profiles of International Advisory Board members:

  • The composition of the MGMH International Advisory Board should consist of no less than 40% mental health care users/ persons with lived experience
  • The composition of the MGMH International Advisory Board should consider diversity in terms of representation by race, gender, demographics and across geographies
  • The number of members of the International Advisory Board is determined by the Principal Coordinator, but recommended to not exceed a total of 30 members
  • Are fluent in the English language
  • Have extensive expertise in mental health and/or human rights, or are experts by experience
  • Are passionate and dedicated to the cause of global mental health and improving the quality of life of all persons living with mental health problems and mental disorders worldwide

 

 

Key Role of the International Advisory Board Members

  • Serve in an advisory capacity to the Principal Coordinator
  • Provide guidance for the further development and sustainability of the MGMH and to ensure that the MGMH achieve its objectives
  • Promote the MGMH and recruit members
  • Provide assistance with email enquiries as and when required by the Principal Coordinator or the volunteers assisting with enquiries
  • Assist in sourcing content for the MGMH website, newsletter and social media
  • Assist in raising funds towards the MGMH activities and in particular the hosting of the biennial Global Mental Health Summit
  • Collectively make key decisions related to the MGMH, where such decisions involve, e.g. the formation of formal partnerships, funding sources, location of the biennial Global Mental Health Summit, appointment of a new Principal Coordinator and Secretariat, etc

 

The International Advisory Board membership can be terminated by:

  • The member submitting a written resignation to the Principal Coordinator and International Advisory Board with an explanation as to why the member wishes to resign from the International Advisory Board
  • The member being inactive for a period of more than 6 months (unless a leave of absence had been awarded for a said period of time) – where:
  • The member failed to attend 2 consecutive meetings (unless the member submitted a valid reason for non-attendance)
  • The member not responding to communication from the Principal Coordinator or the International Advisory Board or project partners or failed to meet deadlines for project specific targets, despite follow up communication (unless the member submitted a valid reason for inability to respond to communication or where the member submitted a valid reason for being unable to participate in a said project or partnership)
  • The member bringing the MGMH into disrepute
  • Chronic illness deemed the member incapable of fulfilling their role as an International Advisory Board member

 

The termination of membership, resulting from any of the above, will be done via an official letter to the member in question from the Principal Coordinator stipulating the reason/s for termination.

 

The member in question, whose membership had been terminated, resulting from any of the above, may appeal the decision of termination by submitting a letter of appeal that provides a motivation as to why membership should continue. This letter of appeal must be sent to the Principal Coordinator within 30 days of receipt of the official letter of termination from the Principal Coordinator. Such an appeal will be presented to the International Advisory Board for a final decision and the outcome communicated to the member in question within 14 days from the date that the letter of appeal had been received.

 

  • Volunteers

Volunteers are recruited to be of assistance to the Principal Coordinator in the various activities of the MGMH.

 

Activities that volunteers could potentially get involved in:

  • Moderate the MGMH website and inform the Principal Coordinator of any irregularities or malfunctions in relation to the website
  • Source content/ write articles for the MGMH website, newsletter, social media
  • Add evidence-based resources to the website
  • Recruit members through promoting the MGMH
  • Assist with email enquiries – respond and refer to relevant resources
  • Identify potential funders for the MGMH activities
  • Assist with the planning and hosting of the biennial Global Mental Health Summit

 

  • Amendment, Modification or Variation

This Terms of Reference may be amended, varied or modified in writing after consultation and agreement by the MGMH International Advisory Board.

 

 

 

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